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QuickBooks is a household name. Payroll Software Competitor OnPay is a worthy, albeit less well-known, alternative.
QuickBooks Payroll Is a more comprehensive small business payroll software, with additional options like benefits and time tracking to support core HR processes. It also connects well with other Intuit products like TurboTax. But it can feel complex and challenging to master.
Meanwhile, OnPay is a simple yet effective payroll platform, although it has fewer third-party integrations and lacks strategic HR and Payroll functionality Achieve long-term growth.
Need help understanding what to look for in payroll software? Read How to Choose Payroll Software.
QuickBooks Payroll vs. OnPay: Comparison Chart
| Starting Price (per month) | |||
| Benefits Management | |||
| Comprehensive tax declaration services | |||
| Time Management and Tracking | |||
| Including US states | |||
Advantages and Disadvantages of QuickBooks
advantage
- Integrate with over 750 apps and services.
- Powerful reporting and accounting capabilities.
- Effective payroll error detection and resolution.
shortcoming
- Limited customization and industry-specific features.
- Some users have reported instability and system crashes.
- Customer Support Limitations.
OnPay Pros and Cons
advantage
- There is no additional fee for interstate payroll.
- Comprehensive benefits administration.
- Full-service onboarding and data transfer, with phone support available Monday through Friday.
shortcoming
- No time tracking.
- Charge a fee for printing and mailing your annual tax form.
- No automatic payment feature.
- Mobile app ratings are low.
QuickBooks Payroll vs. OnPay: Pricing
QuickBooks
QuickBooks is the more expensive of the two competitors, and it has three payroll plans:
- Salary Core: $45 per month plus $6 per employee per month.
- Wage premium: $80 per month plus $8 per employee per month.
- Salary elite: $125 per month plus $10 per employee per month.
For a custom quote, larger organizations can also look into QuickBooks Enterprise 24.0 for an all-in-one solution that includes payroll, accounting, inventory management, reporting, and other management tools.
Alipay
OnPay, on the other hand, offers only one all-inclusive subscription for $40 plus $6 per person per month. This fee includes unlimited payroll runs, multistate tax support and filing, and basic HR tools.
QuickBooks Payroll vs. OnPay: Feature Comparison
Best for Time Management: QuickBooks Payroll
OnPay doesn’t include any native time tracking tools. But that doesn’t mean QuickBooks Payroll wins by default.
Instead, QuickBooks stands out for its particularly strong time tracking and scheduling features. First, you can easily enter time by client or project and automatically add those entries to your invoices.
Even better, it integrates seamlessly with QuickBooks Time (sold separately). Almost every feature imaginable is included, such as geo-fencing, real-time updates from teammates, and rich analytics. Employees can also clock in and out using their smartphones.
However, most of these tools are premium add-ons, so take that into consideration if you’re on a tight budget.
Best for Benefits Management: OnPay
OnPay excels in benefits administration. It offers health and dental benefits in all 50 states and has relationships with major providers like Humana, Cigna, and Blue Cross Blue Shield. It also offers pay-as-you-go workers’ compensation insurance plans, 401(k) Savings Plan and commuter benefits.
If you already have benefits, don’t worry. OnPay can manage your existing plan through your current broker of record.
QuickBooks Payroll also processes benefits for more than 200 insurance companies through Allstate Health Solutions. But unless you already have Allstate Health Solutions representing your health plan, switching can be a much bigger process.
Best for Professional Industries: OnPay
OnPay offers features that support specialized industries such as agriculture and the nonprofit sector. In particular, OnPay handles special tax deductions and forms very well. For example, it automatically populates IRS Form 943covering taxes and fees for farm workers. Tipped workers and their unique labor protections are also natively supported. Also included is 1099 forms for contractors.
While QuickBooks Payroll can also meet unique industry needs, it doesn’t always offer the easiest or cheapest solution. For example, nonprofits may need to purchase additional services to meet their unique needs, while OnPay can handle the same items for free.
Best Third-Party Integration: QuickBooks Payroll
QuickBooks Payroll’s integration capabilities extend far beyond the Intuit ecosystem itself. It has over 750 third-party connections, including PayPal, Xero, and Shopify.
This plethora of connections helps streamline payroll. For example, if you pay contractors commissions based on e-commerce sales, Shopify can automatically pass that data along. Similarly, PayPal payments to workers can easily sync with your payroll expense reports.
In contrast, OnPay integrates with only eight third-party platforms. Most of these integrations are with time tracking and accounting software, as OnPay doesn’t natively support these features. Therefore, if you want to extend the functionality of your payroll platform and prevent data silos, QuickBooks Payroll is a better choice.
Most user-friendly: OnPay
OnPay offers a simple point-and-click layout that makes navigation a breeze. Users can easily pay their payroll without complicated menus or dense text. This intuitive design helps reduce the learning curve for new users, making it easier for small business owners and their employees to get started quickly.
OnPay also offers a comprehensive onboarding process and robust support options. New users receive free, first-class setup assistance and account migration services. In addition, payroll experts are available by phone or email 11 hours a day, Monday through Friday.
While QuickBooks Payroll’s interface is relatively simple, don’t rule it out completely if that’s your top priority.
Should your organization use QuickBooks or OnPay?
Choose QuickBooks if:
- You need broader integration with other business software.
- You are looking for a scalable solution with multiple service levels.
- Advanced HR and payroll reporting capabilities are a top priority for your business operations.
Please choose OnPay if:
- You prefer straightforward, transparent pricing and don’t want multiple subscription levels.
- Your primary need is payroll processing with full tax filing capabilities.
- You value unlimited payroll and simple employee management tools at no extra cost.
method
Our evaluation was based on a thorough analysis of customer feedback, user-friendliness, features, and knowledge base of both platforms. We considered factors such as price, features, user experience, customer support, and integrations.
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